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Guides

Plain-English compliance guides.

Recordkeeping, reporting, inspections, penalties, training, and workers' comp first reports — the rules explained accurately, with the deadlines that matter. Free for every employer, whether or not you use SafeGora.

Start with recordkeepingAll resources

Topic

Getting started

  1. Choose safety software by following the work.A useful evaluation goes beyond a feature checklist. Ask to see the record, the person responsible for it, and what happens when the normal workflow breaks. 7 min read
  2. The new employer's OSHA compliance checklistJust crossed into OSHA coverage — or just realized you have been covered all along? The first-90-days sequence that builds a defensible safety baseline. 7 min read
  3. OSHA poster requirements: what must be on the wallOne poster is mandatory, free from the agency, and never expires on a schedule. What the wall actually needs — and the paid-poster pitch you can ignore. 4 min read
  4. OSHA first aid requirements, explainedThe first-aid standard is two sentences long and generates endless confusion. Who must be trained, what "adequate supplies" means, and when an eyewash station is mandatory. 5 min read
  5. Emergency action plans: what 1910.38 requiresMost workplaces need an emergency action plan, and the written-plan threshold is just eleven employees. The required elements, the training triggers, and the companion fire plan. 5 min read

Topic

Recordkeeping

  1. OSHA recordkeeping requirements, explainedWhich employers must keep injury and illness records under 29 CFR Part 1904, who is exempt, and the calendar of deadlines that never changes. 7 min read
  2. OSHA Forms 300, 300A, and 301: what each one doesThree forms, three jobs: the running log, the annual posted summary, and the per-case incident report — plus the deadlines and certification rules for each. 6 min read
  3. OSHA 300A posting requirements, explainedEvery covered establishment posts its certified annual summary from February 1 to April 30 — including in a zero-injury year. The full mechanics of getting it right. 5 min read
  4. Ten OSHA recordkeeping mistakes that trigger citationsRecordkeeping citations are rarely exotic — the same ten failures account for most of them. A field guide to what inspectors actually find, and the fix for each. 7 min read

Topic

Reporting

  1. OSHA electronic injury reporting and the ITAThe electronic reporting rule adds a March 2 submission on top of paper recordkeeping. Who submits, what data each tier sends, and what changed in 2024. 6 min read
  2. Recordable vs. reportable: two different duties"Recordable" decides what goes on the log. "Reportable" starts an 8- or 24-hour clock to notify OSHA. Confusing the two is one of the costliest recordkeeping mistakes. 6 min read

Topic

Inspections & penalties

  1. OSHA inspection preparation: before the knockInspections rarely announce themselves. What triggers them, how the visit unfolds, the rights you keep, and the documents worth having ready on any given morning. 7 min read
  2. OSHA penalties in 2026: the current maximumsWhat each violation classification can cost, why the ceilings adjust over time, and the factors that move a proposed penalty up or down. 6 min read

Topic

Jobsite & contractors

  1. Toolbox talks: expectations, cadence, and documentationNo OSHA standard says "toolbox talk" — yet they are the backbone of jobsite safety communication and some of the best inspection evidence a contractor can hold. 5 min read
  2. Job hazard analysis, step by stepA JHA breaks one job into steps, names each step's hazards, and pins a control to every hazard. The method, the required-by-rule cases, and how to keep JHAs alive. 6 min read
  3. Multi-employer worksites: who gets the citationOn a shared site, one hazard can cite several employers at once. The four-role framework OSHA uses, what controlling contractors owe, and how temp staffing splits duties. 6 min read
  4. Contractor safety prequalification, decodedBefore the bid is read, the safety numbers are: TRIR, DART, EMR, citation history, and program evidence. What each input means, where it comes from, and how to move it. 6 min read
  5. Safety committees: mandates and mechanicsWhether your committee is mandated by the work-site jurisdiction or voluntary, the difference between theater and results is the same short list of mechanics. 5 min read

Topic

Workers' comp

  1. The workers' comp first report of injury, explainedWhen an injury becomes a claim, the first report of injury starts the workers' compensation clock. What it is, who files it where, and how it relates to your OSHA records. 6 min read

Topic

Training

  1. OSHA training requirements: which standards require trainingTraining obligations are scattered across dozens of standards, each with its own trigger, refresh cycle, and documentation expectations. A map of the ones that matter most. 7 min read

Topic

Consulting practice

  1. Safety consultant practice software, explainedHow a consulting firm runs many client programs without blending records — and what to demand from the platform those clients already use. 8 min read
  2. Inspection readiness for safety consulting firmsUnprogrammed inspections and the February posting window are why September is the month to get every client's plans and logs current. 7 min read
  3. Client-granted access vs reselling safety softwareThe client keeps the workspace. The firm connects through a grant the client accepts and can revoke. That is the isolation contract. 6 min read

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